Conference Lodging and Transportation

94-2336Colonial Williamsburg operates several hotels in close proximity to the meetings. Blocks of rooms have been reserved at the hotels below. To book a room, call Colonial Williamsburg Group Reservations at 1-800-261-9530 and specify your group as follows: “AMIS/HKSNA Musical Instrument Conference.” Group rates are available until May 2. All rates are for single or double occupancy.

The least expensive option (though not the closest) is the Governor’s Inn, which is a 15-minute walk from the meeting venues. A room with two double beds is $79.

The Williamsburg Lodge is the hotel in which some of our sessions will be held, and is also the closest to the other main venues for the meetings. This is the best option for people without cars and our group rates are much reduced, even as a four-star hotel at the beginning of the tourist season: $176 for the “Superior” (one queen size bed) and $196 for the “Deluxe” rooms (king size bed or two queen size beds).

The Woodlands is another comfortable option. It is a 25-minute walk from the museum and probably best for people with cars. It runs $114 for a double (2 double beds) and $144 for a suite (king size bed plus a pull-out queen sofa bed).

Colonial Williamsburg has given these special group rates, but you may consult the internet for other options in the surrounding area.

How to Reach Williamsburg

Williamsburg is easily accessible by plane, train, and car. Located in eastern Virginia, Williamsburg is about 150 miles (240 km) south of Washington, D.C., and midway between Richmond and Norfolk. The Williamsburg area can be reached via many major airlines, with more than 200 flights arriving daily, to three airports: Newport News–Williamsburg (PHF) is 25 minutes away; and Richmond (RIC) is about 45 minutes away, and Norfolk (ORF) is about 55 minutes away. Each airport has rental car and limousine services. Amtrak also serves Williamsburg with trains daily to and from the northeast corridor.


From Richmond Airport (RIC) Groome Transportation Shuttle Service: Cost is about $82 per person, fares subject to change. Advance reservation required by calling 1-804-222-7222 or 1-800-552-7911.Tidewater Coach Shuttle: Cost is about $90 per person; about $50 each if multiple riders, rates may vary;advance reservation required.

From Newport News Airport (PHF) After landing, you can go the Taxi Stand where there are taxis waiting (you can check their website’s “Ground Transportation” section for a list of companies). Another option is the Tidewater Coach shuttle service. Cost is about $45 per person; about $35 for couples, rates may vary; advance reservation required.

From Norfolk Airport (ORF) Check their website’s “Ground Transportation” section for a list of shuttle and taxi options. You can also use the Norfolk Airport Express shuttle service. Cost is about $118 per person, rates may vary. Requires 48 hours advance notice by calling 1-866-823-4626.


By Car (to the Williamsburg Lodge)

Approaching Williamsburg on Interstate 64, take exit 238 onto VA-143. In a half mile, turn right on VA-132 S. Then in 1.4 miles bear left onto Visitor Center Drive. If you are staying at the Woodlands, turn into the Visitor Center and follow the signs. Otherwise, continue a few tenths of a mile and bear right onto Colonial Parkway and pass through the tunnel under the historic area. Then take ramp on right to Newport Avenue, then left on South England street. The Lodge is on your left.


Williamsburg Lodge, 310 S England St, Williamsburg, VA 23185

Governor’s Inn, 506 North Henry Street, Williamsburg, VA 23185

Woodlands Hotel, 105 Visitor Center Drive, Williamsburg, VA 23185